Hepatitis C Challenge: Hep C Caring Ambassadors Program
HepC Choices  

HCV Screening Tips

Handling Test Results.

The Caring Ambassadors Program is providing this information to help you host a successful hepatitis C screening event.

The information is based on our experience hosting outdoor screening events. However, each event is different and you will need to customize your procedures according to the venue, length of the event, target audience, and other factors.

We welcome your comments and suggestions.


Handling Test Results


In the initial planning phase, it is important to establish whether your organization or the testing laboratory will be responsible for providing the HCV screening results to the clients.

  • If you"re considering having the testing laboratory send results directly to the clients, you may want to inquire about the report language and the type of referral information (if any) provided to those who test positive or indeterminate.
  • If your organization will be sending out the test results, consider calling clients with positive or indeterminate results before sending out the laboratory report. This gives the client the opportunity to ask questions, and to have immediate contact with you when the results are disclosed.
  • If you decide to call cliknets with positive or indeterminate test results, specifically ask on the consent form for:
    • Permission to call his/her home.
    • Permission to leave a recorded telephone message.
  • To respect each individual"s privacy, CAP-Hepatitis C recommends that all results be sent out in a plain envelope marked ?Confidential,? and that a small piece of adhesive tape be applied to ensure the envelope remains sealed during the mailing process.
  • For more information on client privacy and federal regulations regarding patient confidentiality, visit: http://www.hhs.gov/ocr/hipaa/

Test Result Cover Letter Examples

The following are examples of cover letters to mail those who were tested at the HCV screening event.

POSITIVE HCV ANTIBODY SCREEN

DATE

RECIPIENT'S NAME
ADDRESS
CITY, ST ZIP

Dear RECIPIENT,

Thank you for your recent participation in the YOUR COMPANY NAME hepatitis C screening event at the YOUR EVENT NAME in CITY, STATE.

The laboratory has reported that your hepatitis C screening result was positive. This means that at some time in your life, you have been infected with the hepatitis C virus and now have antibodies to it. However, the test does not tell us whether you currently have the hepatitis C virus. Approximately 25% of people exposed to the hepatitis C virus clear the virus from their body on their own; the other 75% of people exposed to the virus remain infected. It is very important to find out if you currently carry the hepatitis C virus in your body as it may pose a threat to your health.

To determine whether you currently have the hepatitis C virus, you will need to have an additional test that looks for the virus itself in your blood. This test is known by several names such as "hepatitis C viral load" and "hepatitis C PCR." You will need to see a doctor to have this blood test.

The laboratory report of your hepatitis C antibody test result is enclosed. This is your personal copy. If you so choose, you can provide the report to your doctor or keep it for your personal records. Also enclosed is a list of community resources should you need help finding health care.

We realize that there is often uncertainty and worry when it comes to news about your health. YOUR COMPANY NAME is here to help should you have questions or concerns. Please feel free to contact us at YOUR PHONE # if we can be service.

 

YOUR NAME
TITLE

NEGATIVE HCV ANTIBODY SCREEN

DATE

RECIPIENT'S NAME
ADDRESS
CITY, ST ZIP

Dear RECIPIENT,

Thank you for your recent participation in the YOUR COMPANY NAME hepatitis C screening event at the YOUR EVENT NAME in CITY, STATE.

We are glad to report to you that your hepatitis C screening test result was negative. While no test is 100% accurate, a negative hepatitis C screening test indicates that it is highly likely you have not been exposed to the hepatitis C virus. The laboratory report of your test result is enclosed. This is your personal copy. If you so choose, you can provide the laboratory report to your doctor or keep it for your personal records.

YOUR COMPANY NAME and our volunteers were pleased to be able to offer you free hepatitis C screening at the YOUR EVENT NAME. If you would like to make a donation to our organization to help us provide hepatitis C services to others, please use the enclosed envelope ? all gifts are greatly appreciated. YOUR COMPANY DONATION INFO AND TAX STATUS INFO.

Once again, we?re pleased to bring you this good news about your health. If you have any questions, please feel free to contact us at any time.

Sincerely,

YOUR NAME
TITLE

INDETERMINATE HCV ANTIBODY SCREEN

DATE

RECIPIENT'S NAME
ADDRESS
CITY, ST ZIP

Dear RECIPIENT,

Thank you for your recent participation in the YOUR COMPANY NAME hepatitis C screening event at the YOUR EVENT NAME in CITY, STATE.

The laboratory has reported that your hepatitis C screening result was indeterminate. This means that the laboratory was unable to determine whether you have antibodies to the hepatitis C virus. An indeterminate result is not cause for alarm; indeterminate results routinely occur in a small percentage of people screened for hepatitis C antibodies.

YOUR COMPANY NAME encourages you to consult with your health care provider about this test result. Often it is best to simply repeat the hepatitis C antibody test. However, some providers may recommend testing for the hepatitis C virus itself, depending upon your personal history. The most important thing is to be sure you follow-up on this test result to determine your hepatitis C status.

The laboratory report of your hepatitis C antibody test is enclosed. This is your personal copy. If you so choose, you can provide the report to your doctor or keep it for your personal records. Also enclosed is a list of community resources should you need help finding health care.

We realize that there is often uncertainty and worry when it comes to news about your health. The YOUR COMPANY NAME is here to help should you have questions or concerns. Please feel free to contact us at YOUR PHONE # if we can be service.

Sincerely,

YOUR NAME
TITLE

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